Traveling for business can seem like an unwanted distraction if you have a busy schedule at the office. The good news is that you can make the whole process easier if you think ahead. You can also turn the fact that you are away from the office into an advantage.
The more you travel as part of your work, the more you will develop your own routines, to help you maximize the potential for working while you travel. If you have yet to develop your own routines, here are some tips which should help you.
Take the pressure off in advance
There is nothing worse than having to deal with tight deadlines while having to negotiate unexpected travel delays. You will usually have plenty of warnings about a business trip, so try and relieve some of the pressure before you go.
- Clear tasks with the tightest deadlines.
- If it’s not possible to clear a task, see if a deadline extension is possible.
- Work extra hours to get ahead. If it’s anything related to taxes and finance, you may get the help of Silicon Valley CFO/ consultant to get the work done faster.
- Remember to set an out of office message to explain that you are traveling so there may be delays in responding.
Doing all of these things means that you can allocate the time you do have, more effectively.
Think carefully when making bookings
If you want to maximize the amount of work time that you have while traveling, you need to give some thought to the travel bookings you make.
- Does the train you are traveling on have Wi-Fi?
- Will you be able to use hands-free in the rental car?
- Have you considered time differences when booking your flights?
- Can you negotiate extra travel expenses to enable you to get a direct flight?
You need to maximize the amount of time you have to work, so you want to remove as many obstacles as possible.
Plan tasks accordingly
In all likelihood, you will need to plan tasks differently than normal. For instance, you could plan to take calls, hands-free, when you are driving. You could also compile long reports while you are on a flight and have no Internet access. It actually helps that you have uninterrupted time to use. When you are in the airport, waiting for your flight, use the Wi-Fi to answer emails.
Travel light to save time
Taking away as much travel hassle as possible helps you to concentrate your efforts on work. There is a current trend for minimalist travel, and traveling light can certainly make things easier for you. For instance, not having any baggage to check in makes your flying experience much simpler.
Make the most of downtime
Think about tasks that you can do when you have a limited amount of downtime. You may have calls that you need to return, or you may need to jot down some thoughts for meetings when you get back. Even walking from the hotel to the subway can give you an opportunity to dip in and out of these kinds of task.
Think about all of these tips the next time you are traveling for business. They should help to ensure that you can get more work done, while you are away.