Weather, worker strikes, and even personal issues can force you to turn on a dime, changing your travel plans – for better or for worse. If your flight is canceled, but you still have to be somewhere, a rental vehicle is one way to get to your destination.

The Documents You’ll Need

The first thing you’ll need to rent a car is money – of course. But, beyond that, you need a few documents. For example, you’ll need a driver’s license in your name from your home country. If you’re not traveling out of the country, your driver’s license should be from your home state, with all corrected information (this is usually not an issue unless you’ve just recently moved).(Image by rkevwill)

Some rental agencies will require you to show proof of insurance if you refuse rental insurance.

Saving Money Using Discount Services

You can save a lot of money by renting your vehicle in advance of the trip you’re taking. Sites, like Priceline or Hotwire or budget.com, can save you 40 percent or more over retail. But, sometimes, it’s not just about visiting those discount websites. Sometimes, it’s about negotiating a better deal at the counter.

Let’s say you bought from a discount website. You go to pick up your vehicle, and the counter looks empty. It’s the “off-season.”No one is in the store, and it looks like there are a lot of cars on the lot. Ask for an upgrade. They may not be willing to do it but, many times, they will.

Airport Rentals Come At A Premium

They know you’re in need of a vehicle. That’s why they can charge premium rates. And, unless you book in advance, there’s almost no chance for a discount. That’s how it goes with last minute car rental deals – you pay premium rates, always.

So, avoid renting your vehicle from the airport, if at all possible. Go online, book for the same or next day, and save 20 or 30 percent. Or call. Believe it or not, not all discounts can be had online. A 20 minute phone call can earn you a heft discount off the retail price. Explain your situation, and you’ll be surprised by how accommodating rental agencies can be.

Check With Your Insurer About Rental Coverage

Ask your insurance company about rental coverage for your vehicle. You may have it and not know about it. If you get into a car accident in your rental vehicle, however, and you don’t have coverage, you will be in a world of hurt. All damages will come out of your pocket. Ouch.

It pays to investigate. Even when you don’t have rental coverage on your insurance policy, it’s usually cheaper to add it on as a rider. The insurance from rental agencies is often expensive.(Image by Joao Leitao)

Don’t Pay For Extras You Don’t Need

Do you really need two T.V.s in the back of the vehicle? Maybe if you have two screaming kids, it might help. But, more often than not, a good book, an iPad, or a portable game device will be cheaper and more entertaining.

Michael Cobb is passionate about travel. When not checking for deals and calling to confirm reservations, he enjoys blogging about the ins and outs of smart travel.

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Feature image Anita Burke